The Team Management feature allows you to collaborate with others on projects, share content, and work together efficiently. This powerful tool enables team-based workflows, shared resources, and collaborative content creation.
What You Can Do
With Team Management, you can:
- Invite team members to collaborate
- Share projects and content with others
- Set permissions and access levels
- Track team usage and productivity
- Manage team billing and subscriptions
- Coordinate content creation workflows
- Share templates and resources
- Monitor team performance
How to Access Team Management
- Log into your AI Text PCM account
- Click on "Teams" in the main navigation menu
- You'll see your team overview and management options
- Click "Create Team" to start a new team
Creating Your First Team
- Click "Create Team": From the Teams page, click the create button
- Name Your Team: Give your team a descriptive name:
- Use clear, professional names
- Include company or project names if applicable
- Make it easy for members to identify
- Add Team Description: Provide details about the team:
- Team purpose and goals
- Key projects or focus areas
- Team guidelines or expectations
- Set Team Settings: Configure team options:
- Privacy settings (public or private)
- Default permissions for new members
- Team communication preferences
- Save Team: Click "Create" to save your team
Inviting Team Members
Invitation Process
- Go to your team's management page
- Click "Invite Member" or "Add Member"
- Enter the email address of the person you want to invite
- Select their role and permissions
- Add a personal message (optional)
- Send the invitation
Member Roles and Permissions
- Owner: Full control over team settings and members
- Admin: Can manage projects and moderate content
- Editor: Can create and edit content
- Viewer: Can view shared content only
- Custom Roles: Create specific permission sets
Managing Team Content
Shared Projects
- Create Shared Projects: Set up projects accessible to team members
- Collaborative Editing: Allow multiple people to work on content
- Version Control: Track changes and revisions
- Comment System: Leave feedback and notes on content
Content Sharing
- Share Documents: Make documents available to team members
- Share Images: Provide access to generated images
- Share Templates: Distribute useful templates and resources
- Access Control: Set who can view, edit, or download content
Team Communication
Team Notifications
- Activity Updates: Get notified of team member activities
- Content Sharing: Receive alerts when content is shared
- Project Updates: Stay informed about project progress
- System Notifications: Important team announcements
Collaboration Tools
- Team Chat: Internal messaging system
- Comment Threads: Discuss specific content items
- File Sharing: Share resources and materials
- Activity Feed: See team activity and updates
Team Analytics and Reporting
Usage Tracking
- Individual Usage: Track each member's activity
- Team Totals: Monitor overall team usage
- Project Statistics: See project completion rates
- Content Metrics: Track content creation and quality
Performance Monitoring
- Productivity Metrics: Measure team efficiency
- Quality Assessment: Evaluate content quality
- Collaboration Insights: Understand team dynamics
- Resource Utilization: Monitor feature usage
Team Settings and Administration
Team Configuration
- Privacy Settings: Control team visibility
- Default Permissions: Set standard access levels
- Content Policies: Establish usage guidelines
- Workflow Settings: Configure approval processes
Member Management
- Add/Remove Members: Manage team composition
- Role Assignment: Set appropriate permissions
- Access Control: Limit feature access as needed
- Member Profiles: View member information and activity
Common Use Cases
Marketing Teams
- Collaborate on content marketing campaigns
- Share brand guidelines and templates
- Coordinate social media content creation
- Manage marketing project workflows
Creative Agencies
- Work on client projects together
- Share design resources and assets
- Coordinate creative workflows
- Manage client deliverables
Business Teams
- Create company-wide content
- Share business templates and resources
- Coordinate internal communications
- Manage corporate branding
Tips for Effective Team Management
Team Organization
- Clear Roles: Define responsibilities for each member
- Consistent Naming: Use clear project and content names
- Regular Communication: Keep team members informed
- Documentation: Maintain team guidelines and procedures
Content Management
- Organize Projects: Group related content together
- Use Tags: Categorize content for easy finding
- Version Control: Keep track of content revisions
- Quality Review: Establish content approval processes
Common Issues and Solutions
Invitation Problems
- Email Not Received: Check spam folder and email address
- Invitation Expired: Send a new invitation
- Member Already Exists: Check if they're already in the team
- Permission Issues: Verify your team management permissions
Access and Permission Issues
- Can't Access Content: Check member permissions
- Feature Not Available: Verify plan includes team features
- Role Confusion: Clarify member roles and responsibilities
- Content Sharing Problems: Check content privacy settings
Team Management Issues
- Member Limit Reached: Upgrade plan for more members
- Storage Issues: Check team storage limits
- Billing Problems: Verify team subscription status
- Performance Issues: Monitor team usage and optimize
Team Limits and Plans
Your team management capabilities depend on your plan:
- Number of Members: How many people you can invite
- Team Storage: Shared storage for team content
- Advanced Features: Analytics, custom roles, and workflows
- Support Level: Priority support for team issues
Security and Privacy
- Secure Access: Team content is protected
- Permission Control: Granular access management
- Activity Logging: Track team member actions
- Data Protection: Team data is secure and private
Best Practices
- Start Small: Begin with a few key team members
- Set Clear Guidelines: Establish team policies and procedures
- Regular Reviews: Periodically assess team performance
- Training: Ensure members understand the platform
- Monitor Usage: Track team activity and limits
Next Steps
Now that you understand team management, explore these related features: