What is Document Management?
Document Management is a comprehensive system that helps you organize, store, and manage all your AI-generated content and files. You can create folders, categorize content, search through your documents, and maintain a well-organized digital workspace for all your AI content creation projects.
How to Access Document Management
- Log into your PixelMagicAI account
- Navigate to the dashboard
- Click on "Documents" in the left sidebar
- Access your document library and management tools
Document Management Features
File Organization
Organize your content efficiently:
- Folders - Create custom folders for different projects
- Categories - Tag and categorize your content
- Search - Find documents quickly with advanced search
- Favorites - Mark important documents for quick access
Content Types
Manage various types of AI-generated content:
- Text Documents - Articles, blog posts, and written content
- Images - AI-generated graphics and artwork
- Audio Files - Text-to-speech recordings
- Videos - AI-generated video content
- Chat History - Saved conversations and discussions
File Operations
Manage your files effectively:
- Upload - Import external files and documents
- Download - Export files in various formats
- Share - Share documents with team members
- Delete - Remove unwanted files safely
How to Use Document Management
Step 1: Navigate Your Documents
Access your document library:
- View all your documents in the main library
- Use filters to find specific content types
- Search for documents by title or content
- Browse through different folders and categories
Step 2: Create Folders
Organize your content with folders:
- Click "New Folder" to create a new folder
- Give your folder a descriptive name
- Add a description for better organization
- Choose folder color or icon for visual identification
Step 3: Organize Content
Sort and categorize your documents:
- Move documents into appropriate folders
- Add tags and categories to documents
- Mark important documents as favorites
- Create custom collections for specific projects
Step 4: Search and Find
Locate documents quickly:
- Use the search bar to find specific content
- Filter by content type, date, or tags
- Browse recent documents
- Access favorite documents
Step 5: Manage Files
Perform file operations:
- Download files in various formats
- Share documents with team members
- Edit document properties and metadata
- Delete unwanted files
Advanced Features
Document Versioning
Track changes and maintain document history:
- View document version history
- Compare different versions
- Restore previous versions
- Track who made changes and when
Collaboration Tools
Work with team members on documents:
- Share documents with specific permissions
- Add comments and feedback
- Track document access and usage
- Collaborate on document editing
Document Analytics
Track document usage and performance:
- View document access statistics
- Track download and share metrics
- Monitor document popularity
- Analyze content performance
File Formats and Export Options
Text Documents
- PDF - Professional format with formatting preserved
- Word Document (DOCX) - Editable format
- Plain Text (TXT) - Simple text format
- HTML - Web-ready format
Images
- PNG - High quality with transparency
- JPEG - Compressed format for web
- SVG - Scalable vector format
- TIFF - High-resolution format
Audio Files
- MP3 - Compressed audio format
- WAV - Uncompressed audio format
- M4A - Apple audio format
- OGG - Open source audio format
Organization Tips
- Use descriptive folder names
- Create a consistent folder structure
- Tag documents with relevant keywords
- Regularly clean up unused documents
- Use favorites for frequently accessed content
- Backup important documents
- Organize by project or client
- Use date-based folders for time-sensitive content
What to Expect
- Easy organization with intuitive folder structure
- Fast search to find documents quickly
- Multiple export formats for different needs
- Secure storage with automatic backups
- Collaboration features for team work
- Version control to track document changes
Common Issues and Solutions
Can't Find a Document
Solution: Use the search function, check different folders, or browse recent documents.
File Won't Download
Solution: Check your internet connection, try a different format, or contact support.
Storage Space Issues
Solution: Delete unused files, upgrade your plan, or compress large files.
Sharing Problems
Solution: Check sharing permissions, verify team member access, or use different sharing methods.
Usage Limits
Document management features depend on your subscription plan:
- Free Plan: Limited storage space and features
- Basic Plan: Increased storage and features
- Premium Plan: Higher limits and advanced features
- Enterprise Plan: Unlimited storage and all features
Security and Privacy
- Your documents are secure and private
- Automatic backups protect your content
- Encrypted storage ensures data safety
- You control who can access your documents
- Data protection follows privacy policies
Best Practices
- Organize documents with clear folder structure
- Use descriptive names for files and folders
- Tag documents with relevant keywords
- Regularly clean up unused content
- Backup important documents
- Use search and filters effectively
- Share documents with appropriate permissions
- Keep document versions organized
Getting Help
If you need assistance with Document Management:
- Check the help section in your dashboard
- Contact support through the help desk
- Review the FAQ section for common questions
- Join our community forum for tips and tricks